Accounts Receivable (AR) is part of the Financial Accounting (FI) module and is used to manage the amounts owed to the company by customers. The relevant transaction codes (TCodes) for Accounts Receivable include a variety of functions like posting customer invoices, processing payments, clearing open items, and managing customer data.
Here’s a list of commonly used SAP TCodes for Accounts Receivable:
1. F-28 – Post Customer Payment
Used to post payments made by customers.
Allows you to apply payments to open customer invoices or clear customer accounts.
Can be used for various payment methods like cash, checks, or wire transfers.
2. F-32 – Clear Customer Account
Used to clear open items in a customer’s account.
This is often used to offset outstanding invoices with payments or adjustments.
3. FB70 – Post Customer Invoice
Used to post customer invoices for goods or services sold.
It is typically used when creating a sales invoice or billing document in the FI module.
The transaction impacts both the accounts receivable and sales revenue.
4. F-22 – Post Customer Invoice (Alternative)
Similar to FB70, but this one is often used for posting invoices where you need more flexibility with different document types or additional controls.
5. F-29 – Post Incoming Payment for Open Item
Used when posting an incoming payment for a customer and applying it to open items (such as invoices, credit memos, etc.).
It helps in reducing the outstanding balance of the customer.
6. F-44 – Clear Customer Open Items
Used to clear open items in customer accounts, for instance, when a customer has multiple outstanding invoices and a partial payment is received, and you need to clear the relevant amounts.
7. FD10N – Display Customer Balance
This transaction is used to view the customer's outstanding balance and open items in accounts receivable.
It can be filtered by customer, document type, or company code.
8. FD01 – Create Customer Master Data
Used for creating a new customer master record.
It is an essential transaction for setting up customer information, such as contact details, payment terms, and credit limits.
9. FD02 – Change Customer Master Data
Used to modify an existing customer master record.
This allows updating customer details like address, payment terms, or contact information.
10. FD03 – Display Customer Master Data
Used to view an existing customer master record.
It’s helpful when you need to verify customer information or review payment terms and conditions.
11. F-30 – Post and Clear Customer Items
Used to post a customer payment and simultaneously clear outstanding customer invoices.
This is commonly used when customers make partial or full payments against open invoices.
12. F-37 – Post Credit Memo
Used to post a credit memo to a customer’s account.
Credit memos are typically issued when there is an overpayment, return of goods, or a pricing dispute.
13. F-41 – Post Debit Memo
Used to post a debit memo for a customer account.
Debit memos are typically used to adjust invoices due to errors, late fees, or additional charges.
14. F-48 – Post Down Payment
Used to post down payments made by customers for a future sale.
Down payments are typically posted as advance payments and are later applied to customer invoices once the goods or services are delivered.
15. F-47 – Post Incoming Payment (Advance Payment)
Similar to F-48, this TCode is used when posting an advance payment that is not yet applied to an invoice.
16. F-13 – Automatic Clearing
Used to clear open items in a customer’s account automatically, based on predefined criteria like clearing date and document number.
17. S_ALR_87012178 – Customer Line Item Display
Used for displaying detailed line items of customer accounts, including open invoices, payments, credit memos, etc.
It’s a useful reporting tool for analyzing customer balances.
18. S_ALR_87012179 – Customer Balances
This TCode is used for displaying customer balances at a company code level.
It gives a summary of outstanding balances and helps to manage collections and credit risk.
19. F-61 – Post Recurring Entry (Customer)
Used for posting recurring entries for customers, such as regular charges for services or rental payments.
20. F-04 – Post with Clearing (General)
Used for posting with clearing between accounts, often applied to customer/vendor scenarios for clearing of open items across different accounts.
Accounts Receivable Reporting TCodes:
S_ALR_87012179 – Customer Balances Report: Displays customer balances for the selected period.
FBL5N – Customer Line Item Display: This report shows detailed line items of open and cleared customer items.
F.01 – Financial Statement Report: Used to generate financial statements for accounts receivable and other general ledger accounts.
S_ALR_87012176 – Customer Open Items: Report showing open items (invoices, credit memos, etc.) for each customer.
FS10N – G/L Account Balances: You can view the balances for Accounts Receivable G/L accounts here.
